Printable PDF Naming Guide
This one-page Letter PDF is for anyone who scans papers and wants a simple file naming system. It includes a two-column table labeled Document and Suggested name, with sample rows for a bank statement, utility bill, and contract. Each example starts with the date in YYYY-MM-DD format and uses clear document terms like Bank_Statement, Electricity_Bill, and Lease_Agreement_Signed. A note at the bottom says to start with the date so files sort in order.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 55 KB
Free for personal, family and classroom use.
Use the examples as a template when naming new scans. Copy the date, keep the document type short, and use underscores instead of spaces. Save the sheet near your scanner or computer so you can match the same format every time.
Good for
- Name scanned bills and statements
- Keep PDFs sorted by date
- Standardize file names for records
Tip: Print and keep it by your scanner so you can copy the naming format right away.
4 files · PDF, DOCX, XLSX
Get every sheet: PDF Scanning Helper Pack
This sheet plus 3 more in one download, with the editable Word and Excel files. Printable scanning and PDF organisation aids: a document scanning checklist, scan batch separator sheets, a file naming guide and a document archive log.
$3.00 USD, one-time 4 files · about $0.75 each
- Instant download
- 7-day refund
- Secure checkout by Stripe
7-day money-back guarantee. Full refund within 7 days of purchase, even after you download.
Printable Scanning Checklist
Printable PDF Separator Sheets
Printable Archive Log Sheet